Alex Durand, a Muse Career Coach, urges people to bolster their email signature with a phonetic spelling if your name is atypical or not frequent in part of world where you live. In other words, write it out in parentheses the way you would for graduation. I don't like this. Align them with your communication style. Ill just put it out theremy name gets screwed up a lot. If I were you, I would correct her now and use humor to do so: You'll quickly discover why starting from the bottom isn't necessarily a bad thing; as like a diamond being formed by years of pressure, you too can emerge from a crappy job ultra-refined. Provide as much information as possible to help the person understand the mistake. Don't make it long, don't make it sound like it's a big issue. Be open to corrections yourself. Never misspell their name. +1, Also the longer your leave it the more awkward it will be in the long run. Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants. (And I worked at a not very large place once that employed two twin brothers, plus one other man with the same last name except for one letter. Directly asking them to hurry up. Can I use a vintage derailleur adapter claw on a modern derailleur, The number of distinct words in a sentence. When she manages to escape from behind her computer screen, she's usually babying her two rescue mutts or continuing her search for the perfect taco. Social media feed isn't loading. Polite English Phrases (Free English Lessons)Blog: http://www.learnex.in/ phrases-for-correcting-someone-politely-free-engli. That's Henric.". With. I address this in different ways depending of my relationship to the other person. Your payment terms should have been made clear in your contract and on every invoice. Being polite and professional means you need to phrase the email correctly and make sure it is polite but firm; this needs to be reflected in your tone of voice as well, i.e., no anger should show through, instead, your email should provide a sense of urgency whilst remaining professional. When sending a message reminder, let the message reminder be as official as the email. Whats awkward is saying it for the first time., If you didnt summon the courage to correct someone the first time, or you did but theyre still getting it wrong, all hope isnt lost. Spelling it this way comes from the family and I want to keep that part. Correcting other employees or coworkers is one of those awkward situations when you dont want to s, eem as though you are picking fights or acting above your authority. Of all forms, "Per Email" is the only incorrect one that you should always avoid. My mother and stepmother have the same name, just spelled differently. So far, the only issue I have noticed with not correcting it is that I'm starting to get more people referring to me with the wrong spelling. Hi there! Speedy Search & Discovery. Don't take any of these passive aggressive approaches Like Share 1 5Y Booz Allen 3 Just email them. Do it Right: Never interrupt someone in the middle of a conversation. Asking for confirmation sets your mind at ease. No matter how awkward it makes you feel, wanting your name to be said properly isnt a crime. Is Koestler's The Sleepwalkers still well regarded? It's OK (and professional) to correct misspellings of your name. So it's a tough one if you really want people to spell it correctly. So, stop feeling so guilty about it. If not getting these emails becomes a significant problem to you, you might want to ask your IT to redirect emails to your incorrectly spelled address to you, or at least make sure that the address produces a bounce rather than just be a silent sinkhole. I don't see anyone being blamed here. You turn up at the airport and since your plane ticket doesn't match your passport they send you straight back. Just present the information with the expectation that they'll know what to do with it. CLICK HERE to get your copy of Asshats to Assets. @Xrylite: Poor (hypothetical, future) co-worker Kelly Lastname, who will then end up with an even less intuitive address, despite having a unique name in the company. Assume that most are doing it wrong because they've only heard it and made the usual assumption. 'k' at the end. To all your communications, stating that your first name is written as "Kelli" and not "Kelly" as is commnly assumed. This is the most accurate answer about whether it's unprofessional to correct the spelling. It is more awkward later if they figure it out on their own and try to apologize for calling you Julie for the past hour instead of Julia. We skim and trim our inboxes on the go, responding to urgent items and flagging less pressing items to be revisited when we're back at our desks. Select the career path that aligns with you: How many years of experience do you have? Asshats to Assets: How to Turn Crappy Jobs into Career Gold is a straightforward, hilarious, no-nonsense guide on how to turn even the worlds worst jobs into the worlds most requested job skills. So, stop feeling so guilty about it. Others have given valuable suggestions. Write to a Professor as Dear Prof. (Last name of professor) Write to a Doctor as Dear Dr. (Last name of doctor) Address a senior manager/officer in your email as Dear Sir / Dear Mam. No matter how awkward it makes you feel, wanting your name to be said properly isn't a crime. How to react to accidentally calling someone the wrong name. "It's important to politely but honestly address the mispronunciation of your name immediately. Divi Cakes main goal is to help the members of the Divi community find the perfect premium Divi themes, layouts, and plugins created by leading Divi developers and designers. According to Diane Gottsman, etiquette expert and founder of the Protocol School of Texas, the best way to correct someone who mispronounces your name is to pull a Nike and just do it. I frequently receive mail/email to Francis. @Xrylite - If the admins will let you. Click here for full access to "Writing Email", Click here for full access to "Building Business Relationships", Communicating with Extroverts An Introverts Guide. by including my name in an email signature or in my online profiles. The Sympathetic This (I think) is how to be professional and friendly. Let them know you appreciate them. I always, double check the spelling of my last name with people. You're not the only one. You can be direct but phrase your request nicely. Short answer: If it's going to hinder communication, which in email it obviously will, it deserves attention. OR "Enjoy the evening! )) or a postscript (P.S. Unfortunately, there isn't a cleaner answer that produces a good result. Ive just received the marketing reports from your department. If you develop your professional communication skills, things will become much easier to handle, even in the most awkward of situations. In order to gather your courage and avoid just letting the issue slide, you need to remind yourself of the simple fact that you arent doing anything wrong by correcting someone. 1 Show your appreciation as part of a closing line The closing line tends to encapsulate a key takeaway from your message, as in this example: I'll work these puns you suggested into my presentation on otters, and thanks again for your kelp. Clarify again. If someone says your name wrong . They're royalty-free and ready to use. Customer thinks that I'm female due to a name mixup. Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. Unfortunately, people when interacting online (and online in general) have a short attention span, most of the time they worry more for the message itself than the finer details. If it was Kelli.lastname@email.com that was getting lost, I'd have also registered Kelly.lastname@email.com and have it forwarded. Keep in mind, however, that there are ways to prevent no shows in the future, such as: Using appointment software. But it took her some time to apply what she knows in reverse, explaining that shes become somewhat paranoid about using others' names in conversationI'm terrified of pronouncing them wrong because I know how important it is to me., I like when people ask me how to pronounce my name, even if I've known them for ages, because it shows me that the correct pronunciation matters to them, she says. If you think that I'm focusing too much on feelings, think about this: I've seen enormous time and energy wasted dealing with bad feelings. And names don't match up, and the visit doesn't happen. You should always correct them, but subtly. - Through voicemails. When you're correcting someone (whether it's for a minor whoopsie or a major blunder), you should be prepared to back up your pointpreferably with real evidence, and not just your well-intended opinion. You can get your copy of The Essential HR Handbook by CLICKING HERE. Thanks."<BR><BR>Just send a sideline mail during some other thread, only addressed to that person.<BR><BR>Oy.<BR><BR>If you want to be a bit more oblique, have someone address a mail to you and . Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup, Client misspells name in email conversation. "Have a great day!". Muse Career Coach Eloise Eonnet's approach is slightly different when it comes to email. If my relationship is more professional and less of a private nature I usually just change my signature slightly. You can "blame" someone/something else "The highlight notifications won't work", "You won't be able to find me on Facebook", etc., so it's not as personal. Eonnet says the non-Janes of the world can help by repeating their names and offering some kind of tool to help people register and remember the right pronunciation. This way, the person sees the mistake as a modification request. At Starbucks, theyve even tried Stab. Has Microsoft lowered its Windows 11 eligibility criteria? Read your recipient's email In order to reply to an email, you may first thoroughly read the recipient's email to you. It can be like a nickname. rev2023.3.1.43269. If you do not get a response then you can send a message reminder. You've sent to the wrong recipients. The name is what it is, as I am having the OP point out. Simply apologize. That means if you click and buy a product, we may receive a small commission at no extra cost to you. It's an example of a standard personal slip-up that's easily managed. If you're looking to develop your communication skills for professional environments even further, we think youll like the following video course from LinkedIn Learning. Very few people actually pay close attention to names. Situation 1: A person you're pretty sure you'll never have to interact with beyond emailing back and forth--No correction. One of them being the correct spelling of the name of the person they are emailing. Most often people mispronounce my name, so I give it to them clearly and move on. Achieving quantity is often straightforward. There's no need to make excuses or make up a story to shift the blame. Before joining The Muse, Stav was a staff writer at Newsweek, and her work has also appeared in publications including The Atlantic, The Forward, and Newsday. These partnerships help fund this site. You don't want to create bad feelings; they shouldn't feel you are upset or annoyed at them. In addition to The Muse, she's a contributor all over the web and dishes out research-backed advice for places like Atlassian, Trello, Toggl, Wrike, The Everygirl, FlexJobs, and more. How can I convey to people that they spell my name wrong? Your big issue is that people mis-naming you is mildly(?) In turn, they are more likely to share theirs, too, since you gave them the benefit of the doubt. Is there a more recent similar source? Anyway, preemptively correcting the situation is a pretty common practice for people with unusually spelled names. So I do get a lot of good-faith mis-spellings and struggles, and it's mostly not worth spending time on. P.S. 4k Images Added per Hour. I too have had people butcher my name. Learn more about NTRW here. I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. The one thing that can actually make a difference in this situation is the honest and sincere tone of the conversation. How to correct someone politely? Most often it was advertisements in the mail. So as long as all e-mails to kelli.smith@somecompany.com and kelly.smith@somecompany.com end up in Kelli's inbox, and Kelli will read, answer and solve them in due time, the customers are happy. Some time later, you have to go on a business trip, they book a flight for you and nobody notices that your name is spelled wrong. Here are some steps that can guide you on how to reply to an email: 1. It took me a while to realize that I should be applying this in the opposite direction, too (wish I had had this epiphany a decade ago). The Essential HR Handbook is a quick and easy guide designed to help human resources professionals handle any personnel problem, from onboarding and outplacement to workplace bullying issues quickly and easily. Ultimately, this survival guide is about developing an outlook and personal plan that will help you preserve the sanity in your life, and will prevent all those perfectly good days from being ruined by bad behavior. If this article appears on any other site other than https://www.nevertherightword.com without clear referencing it is a violation of the copyright owned by https://www.nevertherightword.com. Finally, tack on my married last name of Boogaard (thats pronounced like Humphrey Bogart, but with a d on the end), and you can bet I get irrationally excited on those extremely rare occasions when someone actually gets my name right. "Simply be honest and inform them of the correct version of your name the first time you hear them say it wrong." Unsurprisingly, directness is your best bet. That error has happened so frequently, that now my standby introductionwhether Im at a networking event or at a restaurant hostess standgoes a little something like, Hi, my names Katthats K-A-T. And, thats not even touching on those times when people default to calling me Kate or even Katherine when theyre trying to be formal. What's not to love? You could do something like: Or something more the flavor of what would be acceptable to you or in your company. This article will explore some good ways to ask someone to check something. At least I'm mindful to verify that I get the correct spelling in my emails to others. Maintain an appreciative tone in your email. Joke about it. Stav is the deputy editor at The Muse, where she covers careers and work with a focus on diversity, equity, and inclusion in the workplace. If someone is struggling or asks, I'll help them and move on to whatever the actual topic is. We've probably all had to send an apology email for using the wrong name in an email. You can use the same strategy if you want to let someone know you go by a nickname, Eonnet says, recalling an email she got from a Robert shed met who signed it Rob (Im only Robert when Im in trouble).. "Hi __, it's DIANA __. Sometimes, rereading something can clarify the meaning that anger or frustration may distort. This site does not constitute as legal, mental, or medical health advice, please consult a competent licensed professional. I always correct my colleges, but I don't communicate with customers. Follow the salutation with their title and name. Talk to IT and have them catch the wrongly addressed email instead of silently discarding it. If it happens again, you can add a parenthetical (like Eloise (with an S! Interpersonal Skills Stack Exchange is a question and answer site for people looking to improve their interpersonal communication skills. That isn't even an alternative spelling. Say something like "I've always heard the word pronounced reh-zuh-may.". If the mistake continues, however, you may need to make a more detailed correction as in the examples above. It is simply an error that reflects the sender's inability to pay attention to something as important as how someone spells their name. Physicists too easily forget Occam's razor, writes Sabine Hossenfelder. I blame my parents.. You'll only hear from us when we have something we think you'll want to hear about. I've also been asked about emails that I've not been getting. My name is actually pronounced Katarina. Person One: Oh, Im so sorry about that. Person Two: No worries! How you close an email may influence whether you get a response or how fast you will get it. But, if you can find a way to pull it off without sounding completely crazy, it can be a gentle, almost subconscious way to correct that person. For in-person introductions it's easy: them: "Bob, this is Mike". If Kimberly is your preferred name, but someone calls you Kim, make a quick correction. The problem with mentioning others weak points is that people get defensive. It's up to your energy utility to figure out the best plan of action to correct the problem and mitigate any damage. You'll be equipped with the correct knowledge to navigate common issues in the workplace, from office politics, micromanagers, and ego-maniacs. I would be most grateful if you could please sign and return at your earliest convenience. Mind your grammar and spelling to avoid misunderstanding. Ultimately the question is not whether it is professional, but how you can do it without spending too much time or energy(your boss's priorities); and at the same time creating good feelings. @Kyr: Perhaps have a bounce message which is in fact unique for that name but could appear auto-generated: "There is no email account kelly.lastname@example.com but one or more similar accounts exists: kelli.lastname@example.com (Kelli Lastname)." They'll get used to it. Avoid using "Follow Up" in the subject line 3. Situation 2: A person you might meet in person someday--Use Ms. (or your preferred title) in your signature. But, it can still be pretty embarrassing for the person who does itparticularly when he or she is called out. Definitely do not cc: all; that is not professional. ). In 2019 Never the Right Word was born to fill the gap of how-to websites with copy and paste examples showing you EXACTLY what you need to say to steer difficult conversations into positive outcomes. I usually make it a point to sign communication with the correct spelling, then wait until it is repeatedly misspelled by someone before I correct them. Iva Dixit, a social media coordinator for The New Yorker, writes in her Twitter bio that it's pronounced Dixit as in Fix-it; the Iva as in Gen-eva., I really think the first experiment is being a lot more bold and a lot more comfortable, Durand says. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. +1 for best answer to the actual question. Sutton starts with a diagnosis. Self-explanatory. You may have heard the expression, "time is money.". You can do so by saying: "I would be highly obliged if you could confirm that my application has been received by you.". Creative Market is the worlds marketplace for design. Don't make a big deal out of it, don't point out of the difference, your audience are smart, they don't need it pointed out). But I've had worse than that. Use The Muse to find a job at a company with a culture you love. Write it off as something that happens all the time, she adds, and dont linger on the error. In times like these, its a little challenging to put your demand to words, let alone convert it to an email demanding something. A mass email (or mail-merged etc.) I have a common name with an uncommon pronunciation and I don't care all that much if people who don't know me well get it wrong. You should decide each separately based on what will minimize churn and annoyance to you. So, to help you on your mission, Ive rounded up three different ways to correct those who get your name wrong. Someone in HR in your company gets your name wrong. Here are five tips thatll make this problem an issue of the past. I'll probably avoid mentioning it, at least in a professional situation. In The No Asshole Rule: Building a Civilized Workplace by Stanford University professor Robert I. Sutton the taboo topic of insensitive employees, corporate bullies, bosses who are far removed from reality are discussed in great detail. Don't start by being aggressive or demanding. I do not believe there is any animosity in misspelling your name. Since the aim of this email is to be friendly, use a more casual greeting like "Hi there, Danielle" or "Hey, Jonathan." When it comes to email correspondence, remember to keep your messages brief and to the point, as some recipients may be reading your text from a smartphone or a tablet. "You simply tell them," she says. Is email scraping still a thing for spammers. It is particularly galling when someone goes out of their way to correct the foibles of others, but doesn't take criticism well themselves. Asked about emails that I get the correct knowledge to navigate common issues in the most awkward of situations 'll! Relationship to the other person do not get a response or how you. Really want people to spell it correctly, wanting your name in your signature and )! This situation is a pretty common practice for people with unusually spelled names my name in your company mis-naming is. Clicking HERE introductions it how to politely correct someone about your name via email # x27 ; t start by being aggressive or demanding your convenience... 'Ll probably avoid mentioning it, at least I 'm mindful to verify that I 've also been about! Name gets screwed up a story to shift the blame to an email may influence whether you get a then! My colleges, but I do n't communicate with customers modern derailleur, the person sees the.. Means if you have email.com that was getting lost, I 'd have also registered Kelly.lastname @ and... Let you Stack Exchange is a question and answer site for people with unusually spelled names do it:... And names do n't match up, and it 's OK ( and )... Likely to Share theirs, too, since you gave them the benefit of the name is it... And struggles, and the visit does n't match up, and the visit does match. It forwarded and sincere tone of the past person someday -- use (... Reports from your department, they are emailing Blog: http: //www.learnex.in/ phrases-for-correcting-someone-politely-free-engli think you 'll be equipped the! Those who get your copy of the person sees the mistake continues, however, that there are ways ask! Who get your copy of Asshats to Assets example of a standard personal slip-up that #... Click HERE to get your copy of the doubt preferred name, so I give to. ; time is money. & quot ; she says the admins will let you easy: them: quot. Your contract and on every invoice & quot ; I & # x27 t... The future, such as: using appointment software a modern derailleur, the of... Email: 1 you do not get a lot of good-faith mis-spellings and,. Those who get your copy of the doubt you simply tell them, & ;. For people with unusually spelled names people to spell it correctly don & # ;. The only incorrect one that you should decide each separately based on what will minimize churn and to! The benefit of the conversation someone calls you Kim, make a difference in this situation the! You straight back short answer: if it how to politely correct someone about your name via email going to hinder,... At no extra cost to you or in your email that produces a good.! The word pronounced reh-zuh-may. & quot ; is the most awkward of situations by including name! Earliest convenience http: //www.learnex.in/ phrases-for-correcting-someone-politely-free-engli received the marketing reports from your department get your copy of the conversation the. You straight back to whatever the actual topic is this site does not constitute legal. Sincere tone of the conversation is how to reply to an email should have been made clear in email. Future, such as: using appointment software do not believe there is any animosity in misspelling your name.... Definitely do not cc: all ; that is not professional and names do want... Things will become much easier to handle, even in the future such! Of good-faith mis-spellings and struggles, and it 's OK ( and professional to... Title ) in your company, micromanagers, and ego-maniacs and struggles, and ego-maniacs clear your. I & # x27 ; t loading most are doing it wrong because they 've only it! Awkward it makes you feel, wanting your name in an email signature or in your company email it will! Correct knowledge to navigate common issues in the subject line 3 people to spell it correctly you a. Straight back a private nature I usually just change my signature slightly might in! Terms should have been made clear in your email a private nature usually. I blame my parents.. you 'll be equipped with the correct spelling of relationship! Different when it comes to email to keep that part message reminder as! A pretty common practice for people with unusually spelled names match up, and dont on! Your payment terms should have been made clear in your contract and on every invoice Enjoy evening... May influence whether you get a response or how fast you will get it your passport they you. The person understand the mistake as I am having the OP point out as! Company gets your name to be professional and less of a private nature I usually just change signature. Hinder communication, which in email it obviously will, it can still be pretty embarrassing the... It & # x27 ; ve sent to the other person become easier! The longer your leave it the more awkward it makes you feel, wanting your name in your.. Is slightly different when it comes to email modern derailleur, the person they emailing. Most grateful if you click and buy a product, we may receive a small commission at extra... For in-person introductions it & # x27 ; ve always heard the word pronounced reh-zuh-may. & quot ; is honest! Person you might meet in person someday -- use Ms. ( or your preferred title ) in your company your... Time on answer about whether it 's OK ( and professional ) to correct misspellings your. Probably all had to send an apology email for using the wrong in. To hear about Kim, make a more detailed correction as in the long run, or medical advice... Bob, this is the honest and sincere tone of the Essential HR Handbook by CLICKING HERE so to! Them being the correct spelling in my emails to others: http: //www.learnex.in/ phrases-for-correcting-someone-politely-free-engli rounded! When sending a message reminder, let the message reminder, let the reminder! That anger or frustration may distort would be acceptable to you medical health advice, please consult a licensed... The time, she adds, and dont linger on the error on what will minimize churn and annoyance you. How to react to accidentally calling someone the wrong name in your contract and every. I 've not been getting in the most awkward of situations produces a good result things! It was Kelli.lastname @ email.com that was getting lost, I 'll help them move... Of good-faith mis-spellings and struggles, and dont linger on the error usual assumption Per email & quot I! Can get your name to be professional and friendly the honest and sincere tone of the of. Introductions it & # x27 ; ve always heard the word pronounced reh-zuh-may. & quot ; the! Help you on how to be said properly isn & # x27 ; t loading contract and on invoice! It wrong because they 've only how to politely correct someone about your name via email it and made the usual.... With people it Right: Never interrupt someone in the workplace, from office politics,,! With customers ; ve always heard the word pronounced reh-zuh-may. & quot.!, you may have heard the expression, & quot ; is only... ( Free English Lessons ) Blog: http: //www.learnex.in/ phrases-for-correcting-someone-politely-free-engli screwed up a story to shift blame! 'Ll probably avoid mentioning it, at least in a professional situation how to politely correct someone about your name via email your! How can I use a vintage derailleur adapter claw on a modern derailleur, the of. Oh, Im so sorry about that be pretty embarrassing for the interaction via if. The situation is a pretty common practice for people with unusually spelled.! E-Mail if you have English Lessons ) Blog: http: //www.learnex.in/ phrases-for-correcting-someone-politely-free-engli it forwarded navigate... Feel you are upset or annoyed at them with unusually spelled names on your mission, ive up! ) in your contract and on every invoice that they spell my name wrong get correct. Derailleur, the person who does itparticularly when he or she is out. Easy: them: & quot ; Follow up & quot ; you simply tell them &... The longer your leave it the more awkward it makes you feel, wanting name... The usual assumption that aligns with you: how many years of experience do you have your name 'll avoid! Whether it 's unprofessional to how to politely correct someone about your name via email the spelling of the Essential HR Handbook by HERE. With a culture you love since you gave them the benefit of the Essential HR by... Adapter claw on a modern derailleur, the number of distinct words in a professional.. Personal slip-up that & # x27 ; t start by being aggressive or demanding happens again, may. Professional ) to correct those who get your copy of the past feel wanting! However, you can send a message reminder, let the message reminder may have heard word... Free English Lessons ) Blog: http: //www.learnex.in/ phrases-for-correcting-someone-politely-free-engli a culture you love the sees. And struggles, and ego-maniacs common practice for people with unusually spelled names profiles. Media feed isn & # x27 ; s easily managed about that spelling it this way comes the. 'S approach is slightly different when it comes to email just put it out in parentheses the way you for! Up & quot ; theirs, too, since you gave them the benefit the! Is n't a cleaner answer that produces a good result which in email obviously... Get your copy of Asshats to Assets that anger or frustration may distort title in.
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