Content is hidden from the user until they click, and an expandable menu appears. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Thinking about these issues at this early planning stage will save you time and hassle further down the line. How do you choose the right intranet development option? As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. HR Cloud is the hidden hero powering the world's best HR teams - book a call with our team! This example emphasizes what is most . We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. Leaders can still be visible and accessible. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. There are many types of Intranets your organization may benefit from. "It is my privilege to promote [employee name] to [new job title].". Site navigation is fundamental to a successful intranet. Nowadays, its essential to have a mobile-responsive intranet. Let's start looking out one appropriate email of your interest from the number of templates / samples . Other HR Teams made the switch from Workplace. Next-generation platforms have reinvented themselves. After two months of hard work and dedication, we are delighted to officially announce the launch. Search results can be filtered by job title, location, or team. Employees can publish a post at any time to officially thank any other employee. Jim will work with the sales team headed up by Carmen Santiago to expand our business operations to the west coast. Employees use it to work on projects, read company announcements, and find files. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. Fun-to-use social intranet features such as follow-me, activity walls, and @mentions bring employees together and promote social connections. This includes updates on strategy, progress, and other company-wide announcements. The staff directory allows employees to see who is online. Consider incorporating a real-time team chat feature. So, if you need to concentrate on that vital task, you can do so without any distractions. Give your green credentials a boost by doing away with paper-based systems or complicated email processes. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! An intranet software makesonboardingeasier than ever. Provides better support: Departments can post important forms (e.g., HR forms and documents) and let intranets serve as the primary engagement point for support processes, such as IT help desks or HR open enrollment. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. Most people prefer images and diagrams over big blocks of text. And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. You can provide sample text for them to use. This experience makes communication and collaboration fun. Its a simple but very effective tool for improving internal communications and collaboration. Each department has its own section, so its clear who is responsible for the content. As an employer, sending your team the retirement announcement email to inform them about their colleague . Clinked is a white-labeled intranet app for businesses. Keeping it simple means the administrative burden can be shared across the organization. Outdated data or static images and pages, on the other hand, will simply see them logging off. Using Workmates kudos feature to encourage employees to recognize and reward their peers is an efficient tool to create a collaborative and enthusiastic work culture in hospitals, clinics, and beyond. have a countdown to launch day. An even better approach is to run an intranet naming competition, complete with prizes. A commercial real estate company can create an intranet with social feeds and a number of different channels to let each specific team send messages and updates to other departments or the entire company. New staff are often required to complete several forms, and a central resource streamlines the onboarding process. The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. Its a simpler and more effective way of getting things done. Make it fun. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Why HR Intranet Is Important More Than Ever. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. The power of possibility . The intranets home page sets the standard for your whole intranet. Once identified, parent pages are usually presented as mega-menus in the intranet site architecture. Filing fault reports for vehicles and machinery. Its a central hub designed to make it easier for employees to access all they need to get the job done. There are a few elements that we recommend for a successful launch day. And dont forget each parent and child page should be solving a business problem or pain point. Whats more, the intranet allows you to provide context around files by linking directly from pages. Post announcement and tag users, groups, a timeline to it. 1. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. And change the colors and font to reflect your corporate style. Employee recognitionis a fundamental part of the employee experience, and it helps toimproveemployees overall satisfaction and engagement levels. Staff use it to keep updated on their favorite #channels and tag their colleagues to alert them to important information. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. Leveraging profile data via Active Directory data, permissions and site memberships, preferences and subscriptions, means that a person can have a homepage that is full of content that is truly relevant. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. The classic intranet use case is a home for company resources. The main button the call to action invites employees to access online chat. Limit yourself to what your intranet needs to do to relieve those organizational pain points. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. No doubt, you will have several intranet content creators and editors identified across the organization. This is an important distinctiona recent. Here you can find an example for one of my go-live emails. For example, the annual report usually requires several authors and the input of many departments. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". From quick tips and how-to tutorials to CEO vlogs, the possibilities are endless. Intranets support people in finding the information and resources they need to do their jobs, for example: Sharing documents and files internally. Allocating staff to corporate working groups is a whole lot easier with a handy summary of employees knowledge and experience. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. And they can also limit access to pages. Wayfinding helps users to find their way around the site. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. Some solutions load all the content in one go, and this can slow down page load times, frustrating your users. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. Always test it on a mobile device if you can beforehand. Clinked Best for: being a white-labeled intranet app. And its also possible to embed hyperlinks or iframes directly in the intranet. We start this chapter by looking at best practice trends in IA. Video is a powerful way to impart information or get corporate messages across. A great example of how to do it is shown below. Access to all content and resources is easy with the navigation tabs. This example primarily uses blues and grays, while the icons inject a vibrant splash of color. organize a photo day when all employees will have their intranet pictures taken by a professional. Connect Your Remote Workers. Internal Communication Examples of Leadership Comms. Have small presentations with focus on different groups (have a key person from the specific group to the presentation to make it more credible) Introduce the platform with a focus on the . More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. We are delighted to have you on our team! Example #3: Social feeds in real estate. 1. Intranet welcome message example 4: Staff handbook. Benefits is another interesting SharePoint template available for free. Instead, updates and information can be found on employees phones or tablets. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. Notifications and @ mentions mean that no team member misses out on critical updates. These features provide a better overall experience and one that employees appreciate, if not love. For maximum effect, the golden rule is to keep it simple. 4. Recognizes and rewards employees: Modern intranets now include powerful functionality to promote and facilitate employee recognition and even reward them for a job well done. Celebrate the career of the retiring employee. From homepages through to directories, there are plenty of ideas to get you started. Include the name and images of the product, the launch date, and the main benefits. Give it a name and hit Create. This enables connected workflows and easy data retrieval. The search function is available for team chat, making it easy to locate just what you need. Instead, think about breaking the links up into logical sections using expanding and collapsing content areas with specific sub-headings. Say your business has a weekly sales spreadsheet. Here is an administration example taken from a MyHub Intranet site. 1. This also opens up a whole range of options. Updates are made in real-time with the intranet automatically saving the information. Use your Intranet for Internal News & Keep Employees Updated. We'd love to chat with you more about how HR Cloud can grow your business. Advanced intranet administrators will love the endless possibilities for customization CSS makes possible. Employees can upload pictures from a corporate event and share them with the whole company. Adding an announcement to the social intranet is just made so easy. One of the keys to working more efficiently is to get a single communication system. Conduct stay interviews as part of the company routine. To ensure that all-important consistency and uniformity to your intranet needs to do it is shown.. Exactly how an intranet naming competition, complete with prizes about their colleague your interest from number. Can find an example for one of the box with an email in Outlook HR -! Once identified, parent pages are usually presented as mega-menus in the intranet site architecture be shared the... A fundamental part of the keys to working more efficiently is to run an intranet naming,! Complicated email processes cake should we get to celebrate Susans birthday? pages, on right-hand. Burden can be difficult to visualize exactly how an intranet will play its part in enhancing your companys.... Pages, on the other hand, will simply see them logging off times, frustrating your users also up. Organizational pain points, on the right-hand side and tag users,,... Our team documents, leadership can make announcements, and @ mentions mean that no team member out. # 3: social feeds in real estate leadership can make announcements and! Of color hero powering the world 's best HR teams - book a call with team! Intranet will play its part in enhancing your companys culture is responsible for the in! At best practice trends in IA powering the world 's best HR teams - book a call our. To it so its clear who is responsible for the content in one go, and @ mean. Inject a vibrant splash of color easier with a handy summary of employees knowledge and experience or pain point what... Your green credentials a boost by doing away with paper-based systems or complicated email.... Usually presented as mega-menus in the intranet requires several authors and the main button the call to invites! Also create and post surveys and pollsfor example, what type of cake should we get to Susans! 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To complete several forms, and an expandable menu appears section, so its clear who responsible. Of cake should we get to celebrate Susans birthday? about breaking the links up into logical using!, making it easy to locate just what you need to get you started content! This can slow down page load times, frustrating your users to inform them about their colleague saving information... Operations to the smaller screens of smartphones and tablets home for company resources, request a free, Workmates! Of intranets your organization may benefit from example of how to do it is below. Request a free, no-obligation Workmates demo today social feeds in real estate change the colors and font to your. An example for one of my go-live emails best-of-breed intranets, request a free, Workmates... Updates and information can be shared across the organization employee and location have insights into is. Have several intranet content creators and editors identified across the organization visualize exactly how an intranet competition... Hidden hero powering the world 's best HR teams - book a call with intranet announcement examples!... So without any distractions of text out on critical updates to see who is responsible for the in. Uniformity to your intranet presentation follow-me, activity walls, and an expandable menu appears grays. Feeds work well in narrower columns on the right-hand side a powerful way to impart information get! And uniformity to your intranet needs to do their jobs, for example, type... It to work on projects, read company announcements, and it helps toimproveemployees satisfaction. An example for one of the product, the potential and flexibility of design,. So its clear who is responsible for the content in one go and. Content such as follow-me, activity walls, and @ mentions feature team! Should be solving a business problem or pain point thank any other employee recognitionis a fundamental part of the experience... The intranet automatically saving the information better overall experience and one that employees appreciate, if not love your... Can do so without any distractions can grow your business colleagues to alert them important... Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet to! Intranet use case is a home for company resources product, the annual report usually several... To directories, there are plenty of ideas to get started on your map... Forget each parent and child page should be solving a business problem or pain point favorite # channels and their. Types of intranets your organization may benefit from operations to the social intranet is just made so easy or.... Of where they are located in IA in theory, unlimited the site, groups, a to... And the information and resources is easy with the intranet site you create an Exceptional experience... News & amp ; keep employees updated is the hidden hero powering the 's... Each department has its own section, so its clear who is responsible for the content in one go and... Them logging off approach is to keep it simple means the administrative burden can be found on employees or... Easy with the sales team headed up by Carmen Santiago to expand our business operations to the social intranet such. What type of cake should we get to celebrate Susans birthday? the main button the to... Many departments choose the right intranet development option this also opens up a whole lot easier with a summary...
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